How to Manage Membership Card & Transactions Fit+club App

Once a membership is created in Fit+club, the app offers comprehensive tools to manage individual member details, track attendance, view invoice history, generate membership cards, and handle payments.

Feature Overview #

The Membership Details view provides a central hub to:

• View a member’s overview: Access their contact information, package details, and subscription dates.
• Track attendance: Monitor entries, hours, and average hours for the member.
• Review invoice history: See all invoices related to the membership, including their status.
• Generate and share a Membership Card: Provide members with a digital card (potentially with a QR code) for easy identification or check-ins.
• Print, Download, and Share Invoices: Easily manage invoice documentation.
• Add Payments: Record payments against outstanding invoices.

Accessing Membership Details #

1. Log in to your Fit+club account on your mobile device.
2. Navigate to the “Memberships” section from the bottom navigation bar.
3. On the Membership list screen, you’ll see a list of all memberships.
4. Tap on the specific membership you click to manage from the list.

Membership Details View: Overview, Attendance & Invoice History #

Once you tap on a membership, you’ll land on its detailed view, which is divided into three main tabs:

1. Overview Tab #

This tab provides essential information about the member and their subscription.

• Top Summary:
  • Revenue: Total revenue generated from this membership.
  • Next Due Date: The upcoming payment due date.
  • Last Paid: Date of the last payment received.
• Member Information:
  • Name: The member’s name.
  • Phone: Member’s contact number .
• Package Details:
  • Package: The name of the assigned package.
  • Plan: The plan details including the name and price.
• Subscription Dates:
  • Subscription Started From: The date the membership began.
  • Next Bill Date: The date the next bill is due.
  • Cycle Start Date and Cycle End Date: The beginning and end dates of the current billing cycle.

2. Attendance Tab #

This tab provides a summary of the member’s attendance records.

• Summary:
  • Entries: Total number of check-ins or entries (e.g., 0).
  • Hours: Total hours of attendance (e.g., 0 hrs).
  • Avg Hours: Average hours of attendance (e.g., 0 hr).

3. Invoice History Tab #

This tab lists all invoices generated for the membership, along with their payment status.

• Each entry shows:
  • Invoice Number.
  • Date and Time.
  • Amount.
  • Paid Amount: The amount already paid (e.g., ₹ 0.00).
  • Status: Indicates if the invoice is “Unpaid” or “Paid.”
  • A WhatsApp icon for quick sharing (if configured).

Generating and Managing the Membership Card #

The Fit+club app allows you to generate a digital membership card for your members.

1. From the “Overview” tab of the Membership Details screen, scroll down.
2. Tap on the “View Membership Card” button.
3. This will display the membership card details, which typically includes:
   • Member’s Name
   • Membership ID
   • Subscription validity dates
   • A QR Code for quick scanning (e.g., for attendance tracking or facility access).
4. Once the card is displayed, you will typically have options to:
   • Download Card: Save the membership card as an image or PDF to your device.
   • Share Card: Share the digital card directly via messaging apps or email.

Managing Invoices (Print, Download, Share, Add Payment) #

From the “Invoice History” tab, you can interact with individual invoices.

1. Tap on a specific invoice (e.g., # SI/AA00001) from the list under the “Invoice History” tab.
2. This will open the detailed Tax Invoice view. This view presents the full invoice document, including:
   • Company details (Your Logo, Store Name, Address, Mobile).
   • Invoice Number, Date, and Due Date.
   • Billing and Shipping details.
   • Item Description (Package, Plan, Code, Quantity, Rate, Tax, Amount).
   • Subtotal, Received, Balance, Taxable Value, CGST, SGST, Tax, and Total Amount.
   • Authorized Signatory.
3. At the bottom of the Invoice view, you will find several options for managing the invoice:
   • + Add (Payment):
     • To record a payment for an unpaid invoice, tap the “+ Add” button next to “Payments” at the bottom of the invoice screen.
     • This will typically open a screen to enter the payment amount, date, and method, allowing you to mark the invoice as paid or partially paid.
   • Print:
     • Tap the “Print” icon to send the invoice to a connected printer. Ensure your device is configured with a printer.
   • Download:
     • Tap the “Download” icon to save the invoice as a PDF file to your mobile device’s storage.
   • Share:
     • Tap the “Share” icon to open your device’s sharing options. You can then choose to share the invoice via email, messaging apps (like WhatsApp), or other installed applications.
   • WhatsApp:
     • Tapping the dedicated “WhatsApp” icon will directly open WhatsApp with the invoice attached, allowing for quick sharing with the recipient.

These functionalities ensure seamless management of membership details, attendance, and financial transactions directly from your mobile device.